Privacy Policy
The Health & Fitness Association takes your privacy seriously. Please read the following to learn more about our privacy policy.
about this policy
This policy relates to the use of personal information by the Health & Fitness Association (HFA).
This policy is effective as of: May 25, 2018.
about hfa
The Health & Fitness Association is a not-for-profit trade association with headquarters based in Boston, MA, USA.
The HFA’s mission is to grow, protect, and promote the health and fitness industry, and to provide its members with the benefits that will help them be more successful. HFA and its members (health clubs and fitness facilities, gyms, spas, sports clubs, and industry suppliers) are dedicated to making the world healthier through regular exercise.
the types of personal information we collect
HFA does not collect personal information other than contact details for individuals associated with our members, prospective members, and other individuals who engage with HFA. The information we collect is limited to what is necessary to provide you with your member benefits. This information may include but is not limited to:
WHEN DO WE COLLECT PERSONAL INFORMATION
HFA collects your personal information when:
HOW WE USE PERSONAL INFORMATION
HFA uses personal information primarily to deliver the services included with your membership and to advise you of new trends and opportunities emerging in our industry.
HFA will sometimes use your information to understand the demand for certain topics and how well we are satisfying our members.
HOW WE MAY SHARE PERSONAL INFORMATION
HFA shares some personal information with contracted suppliers to support the delivery of member benefits including the planning and execution of our shows.
HFA shares member and trade show registration information with event sponsors and exhibitors. You are able to control if you are included on this list through your profile settings.
WHERE DO WE PROCESS DATA
HFA primarily stores and processes personal information in the United States. Some processing is done regionally by contracted partners who conduct HFA operations in Asia, Australia, South America and Europe. The data processed in these regions is specific to the members who reside in these areas.
Some information related to member clubs and related contacts may be sent to associate members and sponsors in countries outside of the United States and the European Union. You can choose to have your contact details included in these lists through your profile settings.
9. MODIFICATIONS TO SERVICE
HFA reserves the right at any time and from time to time to modify or discontinue, temporarily or permanently, the Service (or any part thereof) with or without notice. You agree that HFA shall not be liable to you or to any third party for any modification, suspension or discontinuance of the Service.
THE LEGAL BASIS FOR USING PERSONAL INFORMATION
HFA has a contracted obligation to provide you with member benefits through your club’s membership agreement. We store and process your information so we can fulfill this agreement.
HFA will obtain your consent to process your information in a way that is not directly related to the delivery of the member benefits. Where we are processing your information based on consent you can remove that consent any time through your profile.
HFA may on occasion process your information to support a legitimate interest, as defined by current data protection regulations, that does not pose any threat to your privacy. An example of this could be analyzing content consumption from our websites based on your business address information in order to identify demand for certain topics in specific regions in preparation for an upcoming trade show.
SECURITY, STORAGE AND RETENTION OF PERSONAL INFORMATION
HFA is committed to ensuring your privacy and has taken appropriate organizational and technical steps to protect your information.
HFA will retain your information as long as it is required to support your member benefits or we are required to by law. Information that is not required will be deleted from our systems.
YOUR RIGHTS AND CHOICES
As a Data Subject (a person on whom we process data) we want reassure you that you are in control of how we use your data regardless of where you live.
OUR USE OF COOKIES AND OTHER SIMILAR TECHNOLOGIES
HFA collects information about you when you come to our website using cookies. You have the option to object to the use of cookies through a banner that appears when cookies are going to be used. Click for more information on cookies.
HOW TO CONTACT US
For more information on your rights as a data subject or on how we are processing your information you can contact us through the follow channels.
By e-mail: YourData@healthandfitness.org
By phone: 617-951-0055 or 1-800-228-4472
By mail: 70 Fargo Street, Boston, MA, USA 02210
CHANGES TO OUR PRIVACY STATEMENT
We will notify you of any significant changes to our privacy policy.